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Time Management Tips

“Ordinary people think merely of spending time.  Great people think of using it.”



Hello lovely Motivation Seekers.  How was your week?  Did you try the urgent/important matrix?  Hope you found it helpful.  By now you should have become more aware of what is working, what’s not and have some ideas of what you can do about it.  As this is the last week of our time management series, I thought I would give you a few tips on how to use your time better and to lead a more balanced life.

  1. Block out time strategically, so you are setting aside time to do all the important things.  The things that count, the things that are going to lead you towards your goals.  This includes setting aside time out, time for you, time for family and relationships.  When you lead a balanced life, you will find that you are able to work far more productively.  I have always found that I can work more creatively after I have had a good exercise session or spent time out in nature, or been with people whose company I enjoy.  So schedule in creative work times after the things that do that for you.
  2. Schedule/manage emails and social media.  These can become the biggest time wasters in our lives, unless we manage them.  Emails are important to us, but being disciplined about them is essential if we want to get the most out of our days.  I suggest blocking out two sessions a day to respond to emails.  Don’t check them first thing in the morning.  That can distract you for the first couple of hours of your day.  This is the best time to get going on the day’s top priorities, so leave off checking them until you have had at least a couple of hours doing the important things.  You need to let people know you are doing this though by messaging that at the bottom of all your emails.  If anything is urgent, you can give them the option of texting you.  Schedule social media in the same way.  Unless you are using it to promote your business, it’s best to just check it in your breaks.  Have regular phone free times too, especially have phone free meals with family.
  3. Focus on one thing at a time.  Everyone thinks multi-tasking is the road to productivity.  I would suggest it’s not.  Productive thinking and working isn’t possible if you are doing ten things at once, plus it leads to stress and overwhelm.  You will achieve much more if you just do one thing at a time and focus on that mindfully.  Keeping your work spaces uncluttered and tidy really helps with that too.
  4. Work in small chunks of time. Try the Pomodoro time management tool, check it out here: It is a way of totally focusing for a set period of time, 25 minutes, then having a 5 minute break.  After 4 sessions like that, you then have a 15 minute break.  It’s a really productive way of working and especially good for those working on a computer.
  5. Get plenty of sleep.  This probably sounds counter productive.  I know it’s tempting to work well into the night if you have a heavy workload, but please resist it as you won’t be able to work productively or function well the following day.  Lack of sufficient sleep is the enemy of time management and productivity, so make sure you get as much sleep as you need.  I know, this varies for everyone, but you will know yourself what is enough for you.

Have a brilliant week.  Go well with managing your time and living a balanced and happy life.  Please get in touch if you want to ask me about any of the this.  See you next week.